Tasked with planning your company’s next event? Whether it’s a product launch, employee retreat, or customer appreciation event, finding the right venue will get you started on the right path. It will go a long way in shaping your attendees’ experience and the overall success of your event.
Here are some important tips to help you choose the right venue for your corporate event.
What’s the purpose of the event?
A venue for a board meeting may not be the best option for team-building activities. You should know the objectives you’re trying to achieve with your event and select a venue best suited for your needs.
If you’re hosting a Christmas or end-year event, consider a venue that matches the theme and offers a reception. Alternatively, a staff retreat in an outdoor setting can improve collaboration and get the creative juices flowing.
Consider the location
Once you have an idea of the type of venue you’re looking for, you should decide on the location of your venue. Is there a suitable local venue? Are many of your attendees flying in from out of town?
Make sure your venue is easily accessible by public or personal transport. If you’re looking for event venues Sydney, there are lots of excellent spaces throughout the central business district for any occasion, capacity, and budget.
Assess the capacity
How many attendees are you expecting? Your venue should seat all your guests comfortably without feeling squeezed. You also want to avoid an overly spacious venue since it can discourage engagement and dampen the atmosphere.
When assessing the capacity, you should also consider your preferred seating layout. Different layouts take different floor spaces to seat the same number of people.
Check the amenities
You’ll also want to ensure the event venue has all the required amenities. Do you need parking, an internet connection, or audio equipment? The event venue should also have the necessities to facilitate any group activities you will engage in.
It would help if you also considered additional facilities your guests might need. If your attendees are flying in, you’ll likely need a venue that offers accommodation and group bookings.
The cost of your venue should align with your budget. Set aside time to create a budget and list all expenses. Besides the venue pricing, you should also consider the cost of amenities you need to make the event a success.
Check whether your venue’s pricing includes amenities like Wi-Fi, AV equipment, and entertainment. Remember that your chosen venue will also influence other expenses like food, catering, and accommodation. Ensure you also enquire and list any hidden fees, such as cleanup charges and overtime hours.
The general aesthetics of a venue is crucial for setting the mood. Consider its style and design. How does it reflect on your brand? The less the interior decor matches your event or brand, the more decorating you’ll need to do – which takes time and money.
Food and beverages
Whether a full-course meal or snacks, food helps relax people and make them feel welcome. See if the event venue provides food and beverages and, if so, what kind of meals they offer. Remember to account for allergies and dietary restrictions when planning your event menu.
Visit the venue and look for reviews
Looking at images on a website is not enough to give you a complete picture of a venue. You want to schedule a visit to view the facilities in person and meet the people you’ll work with to host your event. Even then, evaluating a venue’s overall event experience can be tricky. As a result, it’s wise to check reviews and testimonials. This will give you a clear image of the venue’s quality and the opinions of other people, which you can use to ensure you choose the right venue for your event and attendees.Sydney Unleashed is one of Australia’s premier entertainment publications exploring the latest in lifestyle trends. From Sydney’s finest restaurants, cafes and bars to the hottest in gadgets, products, and home entertainment, Sydney Unleashed is your one-stop lifestyle platform.